What Do They Do? The Duties of the Board Members

Interested in connecting with other organizers?  Want to support your chapter?  Know someone who would be a good leader (including yourself)?  Nominate yourself or someone you know for a leadership role May15, 2017 through May 14, 2018.  Click Here to Nominate.  If you have any questions about a role or otherwise, please contact nominations@napovc.com.

 

 

President

  • Must be located in the U.S.A. for banking reasons
  • Supervise the Chapter's business and activities
  • Create the agenda and preside over Board and Membership meetings
  • Recommend suitable replacements for Board vacancies
  • Approve obligations of the Chapter, sign contracts and manage subcontractors
  • Serve as liaison to NAPO and other Chapters
  • Assign or delegate other duties to Officers and Directors
  • Perform other duties as needed

 

Vice President

  • Act in place of the President when the President is absent or unable to act
  • Perform other duties as requested and/or delegated by the President

 

Secretary

  • Must be located in the U.S.A. for banking reasons
  • Record, prepare, disseminate and maintain minutes of the Chapter Board of Directors meetings and Chapter Membership meetings
  • Maintain Chapter historical records and operations documents (Bylaws, P & P)
  • Send Chapter Membership meeting and Board of Directors meeting minutes to NAPO headquarters within thirty (30) days of the end of each quarter

 

Treasurer

  • Serve as the custodian of the Chapter’s funds and be responsible for maintaining these funds in a bank account and disbursing them in accordance with Chapters Disbursement Policy
  • Prepare and forward to NAPO headquarters required year-end financial reports and budgets
  • Prepare and submit a proposed budget to the Chapter Board of Directors for approval before the fiscal year begins October 1
  • Collect and account for Chapter dues and meeting fees
  • Pay Chapter financial obligations
  • Review contracts and/or agreements

 

All Duties of the Directors will be performed either directly or through a committee (you won’t be working alone).  In addition, the President may request or delegate additional duties.

Director of Membership

  • Review and process Chapter membership applications
  • Forward NAPO membership applications to NAPO headquarters
  • Conduct membership renewal process
  • Oversee hospitality and registration
  • Respond to membership inquiries
  • Conduct new member orientation, if applicable
  • Produce and distribute new member information packets and materials
  • Monitor compliance with NAPO membership categories
  • Maintain Chapter membership database and inform NAPO staff of changes on a monthly basis

 

Director of Professional Development

  • Maintain program calendar
  • Procure and communicate with speakers
  • Schedule and facilitate program portion of Chapter meeting
  • Supervise social networking activities for the Chapter

 

Director of Marketing

  • Get Organized Month
  • Public relations
  • Media tracking
  • Special events
  • Chapter promotional products
  • Social networking/media activities

 

Director of Communications & Technology

  • Newsletter
  • Website
  • Electronic communications

 

Corporate Associate Member Director

  • Serve as liaison between the Chapter Board and the Corporate Associate Members of the Chapter.
  • Grow Corporate Associate Membership

 

Director at Large

  • Duties and projects as assigned

 

 Click Here to Nominate

Questions? Email nominations@napovc.com