What Do They Do? The Duties of the Board Members

Interested in connecting with other Organizers?  Want to support your chapter?  Know someone who would be a good leader (including yourself)?  Nominate yourself or someone you know to serve as a Chapter Officer (President, Vice President, Secretary, Treasurer) or a Director (Membership, Professional Development, Communications & Technology, at Large). 

Officer and Director terms are for one year, beginning May 15.  The Nominating Committee gathers nominations and nominee statements from October 30 until nominations close December 31.  The slate of nominees is announced in January and elections for Board and Officer positions are held during the February general meeting (also the annual meeting).  Click Here to Nominate.  If you have questions about a position or otherwise, please email [email protected] (email forwarded to Nomination Committee Chair).



  • Must be located in the U.S.A. for banking reasons
  • Supervise the Chapter's business and activities
  • Create the agenda and preside over Board and Membership meetings
  • Recommend suitable replacements for Board vacancies
  • Approve obligations of the Chapter, sign contracts and manage subcontractors
  • Serve as liaison to NAPO and other Chapters
  • Assign or delegate other duties to Officers and Directors
  • Perform other duties as needed


Vice President

  • Act in place of the President when the President is absent or unable to act
  • Perform other duties as requested and/or delegated by the President



  • Record, prepare, disseminate and maintain minutes of the Chapter Board of Directors meetings and Chapter Membership meetings
  • Maintain Chapter historical records and operations documents (Bylaws, Policies & Procedures Manual)
  • Send Chapter Membership meeting and Board of Directors meeting minutes to NAPO headquarters within thirty (30) days after each meeting



  • Must be located in the U.S.A. for banking reasons
  • Serve as the custodian of the Chapter’s funds and be responsible for maintaining these funds in a bank account and disbursing them in accordance with Chapters Disbursement Policy
  • Prepare and forward to NAPO headquarters required year-end financial reports and budgets
  • Prepare and submit a proposed budget to the Chapter Board of Directors for approval before the fiscal year begins October 1
  • Collect and account for Chapter dues and meeting fees
  • Pay Chapter financial obligations
  • Review contracts and/or agreements



All Duties of the Directors will be performed either directly or through a committee (you won’t be working alone)In addition, the President may request or delegate additional duties.

Director of Membership

  • Review and process Chapter membership applications
  • Forward NAPO membership applications to NAPO headquarters
  • Conduct membership renewal process
  • Oversee hospitality and registration
  • Respond to membership inquiries
  • Conduct new member orientation
  • Produce and distribute new member information packets and materials
  • Monitor compliance with NAPO membership categories
  • Maintain Chapter membership database and inform NAPO staff of changes on a monthly basis


Director of Professional Development

  • Maintain program calendar
  • Procure and communicate with speakers
  • Schedule and facilitate program portion of Chapter meeting
  • Create, distribute and review program evaluation forms
  • Oversee CEU certificate process


Director of Communications & Technology

  • Newsletter
  • Website
  • Electronic communications
  • Supervise social networking activities for the Chapter


Director at Large

  • Duties and projects as assigned


 Click Here to Nominate

Questions? Email [email protected]